CAREERS & INTERNSHIPS

Careers

BOOKKEEPER/STAFF ACCOUNTANT

Capitol Hill Management Services is seeking a highly motivated individual with exceptional interpersonal, organizational and communications skills to join our growing team as a Bookkeeper/Staff Accountant at our Albany, New York Office.

CHMS has been providing quality association management services to organizations for over 35 years. We have an established record of success in providing administrative solutions to national, statewide and regional professional and non-profit associations.

Work hours are from 8:30 AM to 5:00 PM, Monday-Friday. Preferred candidates will have a positive attitude, ability to multi-task, record of successful employment, experience in fulfilling administrative duties, and knowledge and experience with Microsoft products, including Word, Outlook and Excel.

DUTIES AND RESPONSIBILITIES

• Assist the Controller with the day-to-day, monthly and year-end operations of clients including grant management and budget review and analysis.
• Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures of clients.
• Manage the processing of cash receipts, recording of revenue and receivable and work closely with account executives and clients to ensure that revenues and receivables are recorded and reconciled properly.
• Process bank deposits remotely.
• Perform general accounts analysis and reconciliations including bank reconciliations.
• Assist in the preparation of financial reports such as financial statements, budget performance, and interim grant financial reporting for clients.

SKILLS & COMPETENCIES

• Monitor and collect data to assess accuracy and integrity.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
• Excellent analytical and problem-solving skills
• Be able to demonstrate attention to details and good-record-keeping
• Proficient in Microsoft Office with expertise in excel.
• Hands-on detail-oriented tasks.
• Team player and can collaborate with other teams in the organization.
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• QuickBooks.
• Bachelor’s degree preferred but not required.

The vision of CHMS is to become a true partner in the success of our clients by providing significant expertise, outstanding service, and an unwavering commitment to achieving the goals and objectives of the organization.

We are guided by three core values: Integrity, Excellence and Commitment.

Integrity – All staff members will conduct themselves in an honest and principled manner.

Excellence – We will strive to provide the highest level of professional services on behalf of our clients.

Commitment – We are fully dedicated to the success of our association partners.

If interested in applying, please submit resume and salary requirements to: [email protected]

Internships

CHMS is currently seeking interns who can assist the leadership team and staff with various functions of association management including event planning, website and database maintenance; marketing and communications; and other administrative duties.

Requirements

• Undergraduate or graduate student majoring in Communications, Public Relations, Marketing or Business Management
• Able to work in a fast pace environment
• Self motivated and delivery focused
• Team Player

If you are interested in our internship program and/or would like to learn more, please contact CHMS at: [email protected]