EVENT PLANNING SERVICES

              

CHMS has produced successful client conventions, trade shows, conferences, symposia, meetings, galas, and other special events for nearly 35 years. We have proven relationships and a solid reputation for attention to detail which enables us to provide our clients with value-added services, recommendations and an organizational approach to each and every event. Our extensive experience working with hotels and meeting facilities at a local, regional, national and global level allows us to offer expert meeting planning services for event marketing and meeting management.

Our Meeting and Event staff include senior level managers, certified meeting professionals (CMPs), marketing specialists and a financial team dedicated to offer your Association a comprehensive selection of services. We work with client planning committees to ensure that the event timeline, budget, and promotional plan are fully developed and implemented. We also assist or develop all collateral materials for these events, including registration materials and other on-site programs and journals.

 Well-attended events offer an opportunity for an association to enhance its reputation, build and inform its membership, increase networking opportunities and improve financial resources. CHMS is proud to work with a diverse client base with various goals and budget levels.

        Event Planning Services include:

  • Provide support in the preparation of event budgets.
  • Research venues, menus, costs and provide information for a final decision.
  • Negotiate the best venues and prices on your behalf.
  • Develop event sponsorship packages.
  • Assist organization in securing sponsors and vendors.
  • Secure speakers, arrange travel and finalize agendas.
  • Facilitate in the development of event program and collateral materials.
  • Market events to members and interested parties through the website, e-mail blasts and invitations.
  • Establish on-line event registration.
  • Accept reservations and create attendee lists.
  • Prepare all materials for meetings and events, such as meeting programs, name badges, signage, banners, etc.
  • Attend event to serve as a liaison with the facility staff, assist with on-site registration, assist speakers, ensure the satisfaction of members and monitor the progress of the event.
  • Following events, prepare thank you notes to speakers and sponsors.
  • Maintain attendance records. 
  • Prepare post event evaluation and maintain results.
  • Reconciliation of event related expenses
     
 

Professional Network

Association Management Compnaies Institute American Society of Association Executives California Society of Association Executives New York Society of Association ExecutivesAssociation Executives of North CarolinaInternational Association of Travel Agents Network