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Receptionist/Administrative Assistant

Capitol Hill Management Services (CHMS) is seeking a professional and courteous Receptionist/Administrative Assistant to join our growing team. This position is available in our Albany, NY Office.

 

CHMS is a well-established Association Management Company that has been providing quality management services to organizations for more than 40 years. We provide a variety of services for a wide range of non-profit and association clients across the United States.

 

DUTIES AND RESPONSIBILITIES

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The Receptionist/Administrative Assistant will answer and direct phone calls for clients and assist professional staff of Association Managers and Meeting Planners with administrative projects.

 

The Receptionist/Administrative Assistant reports to the Controller and V.P. Finance and Operations.

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Duties include:

  • Answer and route phone calls

  • Retrieve and distribute electronic faxes

  • Sort and distribute mail

  • Assist Association Managers and Meeting Planners with assigned administrative projects

  • Manage phone system and serve as main contact with telephone service provider

  • Manage copier maintenance

  • Order Supplies for office/clients

  • Database entry for clients and CHMS Testing

  • Maintain phone list

  • Coordinate mailings/shipping

  • Provide assistance to callers and visitors

 

DESIRED QUALIFICATIONS

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  • Positive attitude and ability to multi-task

  • Associate’s degree preferred

  • Experience answering multiple phone lines

  • Outlook, Word, Excel

  • Database experience preferred

  • Customer service

 

WORKING CONDITIONS

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CHMS is a professional office environment.  Position hours are 8:30 AM to 5:00 PM Monday to Friday.

 

If you are interested in applying, please send your cover letter and resume to: careers@caphill.com

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