
Receptionist/Administrative Assistant
Capitol Hill Management Services (CHMS) is seeking a professional and courteous Receptionist/Administrative Assistant to join our growing team. This position is available in our Albany, NY Office.
CHMS is a well-established Association Management Company that has been providing quality management services to organizations for more than 40 years. We provide a variety of services for a wide range of non-profit and association clients across the United States.
DUTIES AND RESPONSIBILITIES
The Receptionist/Administrative Assistant will answer and direct phone calls for clients and assist professional staff of Association Managers and Meeting Planners with administrative projects.
The Receptionist/Administrative Assistant reports to the Controller and V.P. Finance and Operations.
Duties include:
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Answer and route phone calls
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Retrieve and distribute electronic faxes
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Sort and distribute mail
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Assist Association Managers and Meeting Planners with assigned administrative projects
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Manage phone system and serve as main contact with telephone service provider
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Manage copier maintenance
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Order Supplies for office/clients
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Database entry for clients and CHMS Testing
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Maintain phone list
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Coordinate mailings/shipping
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Provide assistance to callers and visitors
DESIRED QUALIFICATIONS
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Positive attitude and ability to multi-task
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Associate’s degree preferred
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Experience answering multiple phone lines
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Outlook, Word, Excel
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Database experience preferred
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Customer service
WORKING CONDITIONS
CHMS is a professional office environment. Position hours are 8:30 AM to 5:00 PM Monday to Friday.
If you are interested in applying, please send your cover letter and resume to: careers@caphill.com